Absence settings

Absence settings

By registering your absence, for example, during a vacation, you can indicate who will take over your responsibilities while you are away. Application administrators can also set the absence of employees in the "Employees" section, especially in the case of unexpected absenteeism.

When your absence begins, your replacement can navigate to your account and take over your duties.

How do I set my absence?

From the menu under your name, in the blue bar at the top of the screen, you can click on "Absence." Here, you will find an overview of all the periods in which you are (or have been) absent.



By clicking the "Add" button, you can set a new period of absence. In the "Replacement" field, specify who will take over your duties. This person can access your account during your absence. When actions are performed, it will be recorded that they were executed by your replacement. The replacement is separate from the individual rights and pending actions that this person may already have in Spend Cloud.

Next, you can specify the duration of your absence. An end date is not mandatory.

Once you have filled in all the required fields, you can click "Save." You will then return to the overview with the newly created absence period.

Please note: From the moment your absence begins, you can no longer perform actions in Spend Cloud.


If you have specified an end date, you will automatically regain access to your account after that date has passed. If the end date has not yet passed or you haven't set an end date, you can log in again at any time and indicate your presence by clicking on the link you see when logged in.

In the overview, you can edit or delete added future absence periods by clicking on the pencil or cross at the end of the row.

For Application Managers

Administrators can set or remove the absence for employees via Application Management / Organization / Employees, especially in the case of illness. To do this, click on the employee in the employee overview, then click the pencil icon (edit) or magnifying glass icon (view) at the end of the row for the respective employee.

Edit
If you choose to edit an employee's details, you can select "Yes" or "No" for "Present" on the page that opens. By selecting "No," new fields will open to enter the replacement, a reason, and optionally an end date.

View
If you choose to view an employee's details, you can set the absence at the bottom of the page by clicking the plus icon on the right side of the table. A new page will open where you can enter the replacement, a date, and a reason for the absence.

Administrators can view an overview of employees who are currently absent with their respective replacements via Application Management / Organization / Employees by clicking the "Absence" button at the top of the employee overview.

    • Related Articles

    • Filling in for absent colleagues

      If a colleague has designated you as their "replacement," you will have an additional option in the top menu (the blue bar) during their period of absence. Under this extra option, "Replace a Colleague," you will find a list of colleagues whose tasks ...

    • My Profile

      Under the dropdown menu below your name, you'll find "My Profile." On this page, you can specify several preferences that apply specifically to your Spend Cloud environment. These include both general settings and module-specific settings. Profile ...

    • Settings for receiving or not receiving mailings

      From Visma | ProActive and from the Spend Cloud, you receive various mailings. We try to tailor these as closely as possible to your work processes as an application administrator. In this article, we would like to explain this further. Mailings for ...

    • Top menu (blue bar)

      The blue bar at the top of the screen is called the 'Top menu'. By clicking on the Spend Cloud logo, you can return to the dashboard from any page.  If your organisation has several sets of administrative records, you can indicate a preferred set in ...

    • Using overviews and search fields

      Have you already set up your optimal overview, or do you think it can be even more organized? There's a good chance that there are possibilities to customize a Spend Cloud overview exactly the way you want it. We'd like to show you how during the ...