Batch close

Batch close

To close all books within a period at the same time, select the period (s) you want to close in the Batch close menu. Then click on the 'Close' button to close the books within the selected period (s).

Batch close is a configuration setting. If you do not see this menu item and are interested, please contact our support department.

If books cannot be closed, for example because not all bookings are fully encoded, an error message is displayed with an explanation of the cause.

The Batch close function can only be used by module owners of the Cash & Card module. This also means that any cash count and assessment of the books are skipped and the books can be exported immediately.

Filters

By default, all types of books to close are displayed. If you only want to close a specific type of book, passbooks for example, you first make a selection in the 'Type of book' field. Select 'Cardbook' here and click on the 'Select' button. You will now only see the period (s) with cardbooks to be closed.

If you use client cardbooks and only want to close the cardbooks that are linked to one client, make a selection on 'Client' in the 'Type of cardbook' field. Now only the client cardbooks are closed.

    • Related Articles

    • Export entries and periods

      In the "Export" menu section, you'll find an overview of all periods of books that are ready to be exported. Here, you can export the booking details of a period to your financial package. A period will only be displayed in this menu section after ...
    • Assess a period

      Depending on the settings, the employee responsible for the book needs to assess a period after it's closed. When a period is closed by an application manager, it doesn't require assessment. The period proceeds directly for further processing. If you ...
    • Closing a period

      When a period is completed, it is possible to close it. By closing the period, the booking data is transferred to the financial administration for further processing. You can only close a period if all entries have been fully coded. How do I close a ...
    • Assessing a period in the app

      When a book is set up to have periods assessed, the period for assessment will be presented to the employee responsible for it. In the app, you can find these review actions by navigating to 'Overview' at the bottom right corner using the icon with ...
    • Adding a book

      In Spend Cloud, every transaction is recorded in a book. Depending on the type of transaction you want to record, you can create different types of books in the 'Application Management / Cash & Card / Books menu. Adding a Book At the top of the Books ...