Booking Process for Live Cards

Booking Process for Live Cards

Booking Process for Live Cards

When working with Spend Cloud Cards or bunq cards, a specific booking process is followed. In the financial package, the following components are required:
  1. Bank Book: This includes a counter account per business account.
  2. Journal Entry Book (Memorial Journal): This is for associated card expenses.
  3. Intermediate Account for Card Expenses: This links the bank book and the journal entry book.
  4. Cash Withdrawal Account: This is needed if cash transactions are also processed.

Booking Process for Live Cards

For each business account, there is a standard bank book and one or more associated card books. The card book can also be configured to handle both card expenses and cash transactions. Below, you can see the types of transactions that may occur in different books.

Cashbook
Housebank-> Business account
Total expenses cashbooks

+ € 1000,00
- € 330,00




Card book Location A - card expenses
charge balance 
Supermarket - Groceries
Online store - office supplies

 + € 200,00
- € 25,00
- € 75,00




Card book location B - card expenses and cash expenses
Supermarket - groceries
Cash withdrawal
Ice cream - treats
Card
- € 30,00
- € 200,00

Cash

+ € 200,00
- € 7,00

De mutations will be send to the financial package as following:

CashbookDebitCredit
offset bankbook1.000
Cash post
1.000
Intermediate account card expenses330
offset bankboek
330



Memorial diary from Cardbook Location ADebitCredit
Groceries
25
Intermediate account expenses
25
Office supplies75
Intermediate account card expenses
75



Memorial diary from Cardbook Location BDebitCredit
Groceries30

Intermediate account expenses
30
Cash withdrawal account200
Intermediate account expenses
200
Treats7
Cash withdrawal account
7


The intermediate account for card expenses must always be reconciled to 0 when all books for the period are exported. When working with the cash withdrawal account, entries from multiple books are directed towards this account. The cash withdrawal account holds the aggregate balance of all cash registers, and you can verify this balance using the balance report in Spend Cloud.

This results in the following closing balances:

Bankbook
670
Intermediate account expenses
0
Cash withdrawal account
193

The intermediate account for card expenses must always be reconciled to 0 when all books for the period are exported. When working with the cash withdrawal account, entries from multiple books are directed towards this account. The cash withdrawal account holds the aggregate balance of all cash registers, and you can verify this balance using the balance report in Spend Cloud.

    • Related Articles

    • Toolkit for the use of Spend Cloud Cards

      Useful information on how to use the Spend Cloud Cards Give employees payment freedom with a smart debit card with their own balance and stay in control. Employees make purchases easily, avoid complicated expense claim processes and have time for ...
    • iDeal payments with Spend Cloud Cards

      With Spend Cloud Cards, you can pay using the credit card functionality in an online store. This is easy, fast, and completely safe. You often see a Mastercard logo in online stores, indicating that it is possible to pay with a Spend Cloud Card. More ...
    • Addressing Differences in bunq account and Spend Cloud Bankbook

      We have noticed discrepancies in some cases between the balance of the bunq account and the balance in the corresponding bankbook in the Spend Cloud environment. This article explains how these differences may arise, how to resolve them, and our ...
    • How do I start a bunq account and connect this to Spend Cloud?

      Below, you can read about how to open a business account with bunq. If you have any questions after reading, you can contact bunq at support@bunq.com. Summary When applying for a bunq account, the following points are important to consider ...
    • Replace expired cards

      The bunq cards are valid for four years, and the Spend Cloud Cards are valid for three years. When a card expires, you can request a replacement card for it via the Spend Cloud. By requesting a replacement card, you can keep all the information you ...