When renewing or terminating a contract, you can indicate that you are still waiting for a confirmation. The contracts to which this applies will have the status ‘Pending confirmation’. Once the vendor in question has confirmed the changes, contract owners can register this in Spend Cloud by taking the following steps:
- Scroll to the contract period and indicate that you have received a notice of confirmation in the yellow box. If you select ‘No’, the action will remain open. Only perform this action if you have actually received a notice of confirmation.
- To add a file and/or notes to the contract, tick these options. You can add your files and notes in the next step. This lets you attach the vendor’s notice of confirmation, for instance.
- Next, click ‘Save’. Extensions and terminations will be processed in the Archive on the specified date. The contract owner and any other linked users will be notified of this by means of an e-mail.
In the Archive, you can update the current contract scan if necessary. To do so, click the magnifying glass next to the contract in question. This will open the display page, where you will find the ‘Replace document’ option. Perform this action to add the old document as an attachment and show the new document in the display window next to the contract details.