Coding entries
All transactions made with your Spend Cloud card or bunq card are immediately displayed in Spend Cloud. You can find these transactions in the book linked to your card. You can view the transaction book on your computer in the Cash & Card / Entries menu or in the Spend Cloud App. This article explains how to justify the transactions.
Entry Overview
In the selected book, you can see an overview of all entries made from this book, such as card payments, online payments, top-ups, and if applicable, cash withdrawals. When cash withdrawals, you can also register cash transactions. The transaction overview distinguishes between justified and yet-to-be-justified payments. During the justification process, you provide additional financial data to the transactions. This process is also known as coding. Uncoded entries are identified by bold letters and a blue dot. Coded entries are displayed in normal letters.
Under the entries , you will also see an overview of all attachments added to different entries . Finally, you will also see any rejected payments at the bottom. There can be various reasons for a payment being rejected. For example, if you enter the wrong PIN code and your card is temporarily blocked, you can unblock your card and view your PIN code via the Spend Cloud app. This article explains common error messages and how to deal with them.
Coding entries
You can code an entry by clicking on the respective line and selecting 'edit' or by clicking on the pencil icon on the right side of the line. On the opened page, you can further complete all the data. Depending on your Spend Cloud settings, the payment description will be taken over to the 'Description' field. You can, of course, still modify this.
You can split a transaction into multiple lines by indicating how many lines the transaction should be divided into in the field next to 'Lines'. If you have entered more than 1 here, you can click 'Continue' at the top of the screen to create the additional lines. Spend Cloud will proportionally distribute the total amount over the lines. You can still adjust these amounts. Note that the total of the lines must equal the total amount of the transaction.
Once you have filled in all the data, click 'Save' at the top. You will then return to the transaction overview, where the newly coded entry will now be displayed in normal letters. If you have split a transaction, you can find the additional lines under the original transaction.
Undoing the Coding of a Transaction
If you realize that the transaction was not filled in correctly and you want to edit it, you need to reverse the transaction. This only clears the coding of the transaction. Click on the three dots next to the transaction in the transaction overview and select 'Reverse entry'. Any split lines will be removed, and you can redistribute the transaction.
It is not possible to reverse a transaction in the app. Therefore, you need to log in to Spend Cloud on a computer to do this.
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