All transactions made with bunq cards are processed immediately and displayed in Spend Cloud. You can find these transactions in the book entry overview. From here, you can code the transactions and account for cash expenses.
If you only have access to one book, all transactions from this book will displayed immediately. If you have access to multiple books, select a book on the left-hand side of the screen.
Entry overview
After selecting a book, you will see an overview of all transactions related to this book, such as card transactions and card expenses. The Spend Cloud filters all transactions and ensures that only transactions that you can post are shown in the entry overview. Rejected transactions are filtered out, because they cannot be processed. You can find a list of rejected transactions under the entry overview.
If a transaction has been rejected, because the PIN has been entered incorrectly three times, a red notification will appear above the entry overview. When this happens, you have to change the PIN for the card in question. You can do this by going to ‘Cards’.
If you are using a combined card book, the running balance of the book will be shown next to the overview. In addition, the overview will show cash entries and card transactions in the same book.
In the entry overview, a distinction is made between accounted and yet-to-be-accounted transactions. Accounting for a transaction involves providing additional financial information for a transaction. This is also called encoding. Uncoded transactions can be recognised by the bold letters and the blue dot. Encoded translations are shown in normal print.
Encoding transactions
You can encode a transaction by clicking on the line in question and selecting ‘edit’ or by clicking the pencil icon to the right of the line. This will open a page on which you can enter all relevant data. Depending on the settings of your environment, the transaction description will be copied to the ‘Description’ field. Of course, you can change this field yourself.
You can split an entry over multiple lines by indicating how many lines the entry should be split into in the field next to ‘Lines’. If you enter a number greater than 1, click ‘Continue’ at the top of the screen to create the extra lines. When creating extra lines, Spend Cloud will split the total amount evenly across the lines. You can still edit these amounts yourself, provided that the sum of the lines is equal to the transaction total.
After filling in all the necessary details, click ‘Save’ at the top of the screen. You will return to the entry overview, where you will find the entry you just coded in displayed in normal print. If you split an entry into multiple lines, you will find the extra lines under the original entry.
If you find that a transaction was not entered correctly and would like to change it, you will have to undo the transaction first. In the entry overview, click the three dots next to the transaction and select ‘Undo entry’. This will reset the transaction to its original settings and delete any extra lines, so that you can split the entry again.