Filling in for absent colleagues

If a colleague has designated you as their "replacement," you will have an additional option in the top menu (the blue bar) during their period of absence. Under this extra option, "Replace a Colleague," you will find a list of colleagues whose tasks you are temporarily taking over.

By clicking on a name, you can switch between your account and that of a colleague, allowing you to carry out the tasks assigned to them. To indicate that you are working in your colleague's environment, the name of the colleague will be displayed in yellow in the top right corner.

If the colleague's absence was created today in Spend Cloud, you may not immediately see the "Replace a Colleague" button. In this case, click on your name in the top right corner of Spend Cloud, then click "Log Out," and log back in. Afterward, you should see the "Replace a Colleague" button.

When the period of your colleague's absence is over, and you want to return to your own environment, you can click on the yellow button and select your own name from the dropdown menu.

In your own environment, on the dashboard under "Actions," you will see a notification if there are pending tasks for the colleague you are replacing. You will also receive email notifications for any actions assigned to the absent colleague.

For completed tasks, it will be visible that you have performed the tasks on behalf of the absent colleague. The system will record actions executed by replacements.

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