Orders in transit

In the section labeled "In Transit," you'll find an overview of orders that represent expected costs.

The purpose of the "Orders / In Transit" section is to provide visibility into anticipated costs over a specific period. These costs can be included in monthly reports. The orders are recorded as temporary costs in a journal entry and on an interim account to ensure a balanced accounting.

Functionality of the Menu

The orders in this menu have already been approved and converted into purchase orders. You can generate specific reports using the selection fields on the left-hand side.

These reports can be exported and integrated into your financial package, enabling you to incorporate the anticipated costs of orders in transit into your financial reports. Exporting can be done through CSV files or via a web service. However, the web service export might not be available for all financial package. If you're unsure whether the "In Transit" order export is available for your financial package, you can inquire with our support department.

The exported reports can be found under the "Export Files" button. At the time of exporting, Spend Cloud generates a counterbooking file. You can download this document by clicking "Download Counterbooking File" on the right-hand side of a row.

Subsequently, you can upload the export file and counterbooking file to your financial package. This action will reverse the expected costs in the following period, preventing duplicate cost registration in the accounting records.

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