Theme webinar easily creating an order (Dutch only)

Theme webinar easily creating an order (Dutch only)

We made it right on time again. In this webinar we will show you all the settings to configure your Spend Cloud environment as optimally as possible, so that the orderer can order in a  very user-friendly way.


Relevant portal articles and webinars

We touched on many topics in the webinar. Topics that we were not able to think about for very long during the 45 minutes of the webinar. For more information on these topics, you can view the Portal articles or theme webinars below.


Topics during the webinar

Do you want to quickly skip to a specific topic? Then use this overview.


10:22 Purpose of the Procurement module

11:04 Who completes the financial encoding of an order?

14:06 Default values

26:07 Unknown supplier

27:27 ledger translation table

28:57 Supplier groups

33:47 Link function profile to a supplier group

36:05 Delivery registration

43:37 What could go wrong?

46:59 Set threshold amount for delivery registration

48:27 Completion of orders

49:58 Encoding menu 

52:47 Key takeaways

53:23 Wrap-up and upcoming webinars


Additional information about Unknown supplier

Unfortunately, we do not have an extensive portal article about this as mentioned in the webinar. Only this brief piece of text is available. That is why we provide some additional information in this article.


When the 'unknown supplier' functionality is enabled, a user can make an order request based on a description. At the top of a 'manual order request' you will then get the option 'unknown supplier'. This is selected and the orderer only needs to fill in the description. The other fields are then optional. The order is then sent to the Purchasing department, which can complete the order and then order it.


This functionality is often used when there are agreements with a specific supplier. The orderer knows “I would like to order a chair”, but does not know where and whether there are contractual agreements with specific suppliers. This way you keep control of the ordering process, but you can maintain control over where exactly the products are ordered.




    • Related Articles

    • Creating an order via the manual order request

      Depending on your role and the ordering option with a supplier, it is possible to create a manual order request. From the request page, you can click on the button 'Start manual order request'. Creating a New Request You can begin by creating a new ...

    • Ledger translation

      In the 'General Ledger Translation Table' menu, you can link a specific code to a general ledger account. When orders are placed through a webshop connection (OCI connection), the supplier can provide a product category code for each item when ...

    • Manage delivery and reception groups

      In the 'Groups' menu within the application management of the Procurement module, you can manage delivery and receipt groups. In this article, we explain what these groups are and how to manage them. Receipt Groups A receipt group is a group of ...

    • Registering a service order

      In this article, we explain how this new functionality works. At the bottom of this article, we also cover what you can do as an application manager to enable this functionality for purchasers. Creating a New Request Step 1 - General To register a ...

    • Adding and linking a new supplier

      Via Application Management / Procurement / Suppliers, you can manage all suppliers. After a supplier is added in Spend Cloud and linked to a supplier group, buyers can submit order requests for this supplier. Below, you will find more information on ...