What data do I need to open a balance account for Spend Cloud Cards?
To work with Spend Cloud Cards, a balance account must first be created. The money spent with Spend Cloud Cards will be deducted from this balance account. Before onboarding a balance account, it's essential to gather or prepare the following information/documents for each entity/administration:
Name and Country
- Legal name of the company according to the Chamber of Commerce (KvK)
- Business location (country according to KvK)
Company Structure
- Type of company (Private company, Public company, Partnership, Non-profit organization/charity, Government organization, or Established association)
Registration Details
- Trade name (name according to KvK/CoC)
- Chamber of Commerce (KvK) number
- European VAT number (or exemption from VAT with the reason for the absence of a VAT number)
Business registration address
- Street
- House number
- Postal code
- City
- Country
Personal Information
- Role of the Applicant, you can choose one of the following: Ultimate Beneficial Owner (UBO), Owner, and/or Signatory
- First name (as per ID)
- Last name
- Date of birth
- Country of residence
- Email address
- Phone number
- Job title
Applicant's Personal Address
- Street
- House number
- Postal code
- City
Identification Document
- Copy/photo of identification document (acceptable types: Driver's License, Passport, ID card)
- Requirements:
- Document must not be expired or damaged
- Provide the page with the photo, including the code at the bottom
- The entire document must be visible, and all text must be readable
- Images must be in color
- Make sure the outer Edge is cropped out of the photo, and only the ID is visible
- Only cover the BSN number; all other details must be visible
Payout Account Information
- IBAN
- Based on the IBAN the money will be transferred from defines on which balance account the money will be credited on. Always used a fixed IBAN from where the balance account will be replenished from.
Bank Statement
- Copy/photo of a bank statement
- Acceptable types: Deposit receipt/form, Screenshot of online banking, Official email or letter from the bank, Cheques
- Requirements:
- The account holder's name on the document must match the legal business or trade name of your company
- The account number or IBAN must be visible
- The date on the document is not older than 12 months
- Shows the country where the bank account is located (for EU banks, the country is included in the IBAN)
- Must be an official document from a bank, evidenced by the bank's logo, name, or specific font.
Summary:
Collect company and personal details and prepare two files: one for the identification document and one for the bank statement.
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