What data do I need to open a balance account for Spend Cloud Cards?

What data do I need to open a balance account for Spend Cloud Cards?

To work with Spend Cloud Cards, a balance account must first be created. The money spent with Spend Cloud Cards will be deducted from this balance account. Before onboarding a balance account, it's essential to gather or prepare the following information/documents for each entity/administration:

Name and Country
  1. Legal name of the company according to the Chamber of Commerce (KvK)
  2. Business location (country according to KvK)
Company Structure
  1. Type of company (Private company, Public company, Partnership, Non-profit organization/charity, Government organization, or Established association)
Registration Details
  1. Trade name (name according to KvK/CoC)
  2. Chamber of Commerce (KvK) number
  3. European VAT number (or exemption from VAT with the reason for the absence of a VAT number)
Business registration address
  1. Street
  2. House number
  3. Postal code
  4. City
  5. Country
Personal Information
  1. Role of the Applicant, you can choose one of the following: Ultimate Beneficial Owner (UBO), Owner, and/or Signatory
  2. First name (as per ID)
  3. Last name
  4. Date of birth
  5. Country of residence
  6. Email address
  7. Phone number
  8. Job title
Applicant's Personal Address
  1. Street
  2. House number
  3. Postal code
  4. City
Identification Document
  1. Copy/photo of identification document (acceptable types: Driver's License, Passport, ID card)
    1. Requirements:
      1. Document must not be expired or damaged
      2. Provide the page with the photo, including the code at the bottom
      3. The entire document must be visible, and all text must be readable
      4. Images must be in color
      5. Only cover the BSN number; all other details must be visible
Payout Account Information
  1. IBAN
    1. Based on the IBAN the money will be transferred from defines on which balance account the money will be credited on. Always used a fixed IBAN from where the balance account will be replenished from.
Bank Statement
  1. Copy/photo of a bank statement
    1.  Acceptable types: Deposit receipt/form, Screenshot of online banking, Official email or letter from the bank, Cheques
      1. Requirements:
        1. The account holder's name on the document must match the legal business or trade name of your company
        2. The account number or IBAN must be visible
        3. The date on the document is not older than 12 months
        4. Shows the country where the bank account is located (for EU banks, the country is included in the IBAN)
        5. Must be an official document from a bank, evidenced by the bank's logo, name, or specific font.

Summary:
Collect company and personal details and prepare two files: one for the identification document and one for the bank statement.

    • Related Articles

    • Toolkit for the use of Spend Cloud Cards

      Useful information on how to use the Spend Cloud Cards Give employees payment freedom with a smart debit card with their own balance and stay in control. Employees make purchases easily, avoid complicated expense claim processes and have time for ...

    • Cash & Card - from opening an account up until commissioning cards

      Cash & Card - The Process from A to Z This article provides a step-by-step, concise description to support the implementation of the Cash & Card module, from opening an account to accounting for expenditures. Within this description, direct ...

    • iDeal payments with your Spend Cloud Card via your bunq account

      Starting from February 2023, you can combine iDEAL payments through your bunq account with Spend Cloud Cards. This allows you to create card statements with only Spend Cloud Cards and still make iDEAL payments from the card statement, debiting the ...

    • How do I start a bunq account and connect this to Spend Cloud?

      Below, you can read about how to open a business account with bunq. If you have any questions after reading, you can contact bunq at support@bunq.com. Summary When applying for a bunq account, the following points are important to consider ...

    • Booking Process for Live Cards

      Booking Process for Live Cards When working with Spend Cloud Cards or bunq cards, a specific booking process is followed. In the financial package, the following components are required: Bank Book: This includes a counter account per business ...