Configuration and set up
Configuration settings for Cash & Card
In the menu section Configuration Settings / Cash & Card, you will find settings that apply to the Cash & Card module. Also, read this article for more information on configuration settings. Make sure you understand what each setting does before ...
(Client) budgets within Cash & Cards
It is possible to work with (client) budgets within the Cash & Cards module. In this article, we will explain how this works. Adding a (client) budget When this feature is enabled in your Spend Cloud and you have the correct rights, you can navigate ...
Roles, Rights and Function Profiles for Cash & Card
The roles overview can be found in the Application Management section of the Organization menu. The overview provides insights into all roles within Spend Cloud. A role defines the rights a staff member has for a particular organizational unit. ...
Move a book to another organizational unit
A book in Spend Cloud is always linked to an organizational unit. Under this organizational unit, there are roles that can grant employees access to the book. In this article, we'll explain how you can move an existing book to a different ...
Add a cost type
Within the Cash & Card module, we always work with cost types. In this article, we'll explain what a cost type is and how to create one. Are you encountering an error message related to VAT during export? Then the last two paragraphs of this article ...
Cash and bank links
This article applies if your organization does not have a link with the bank bunq or is you do not use Spend Cloud Cards. It is possible to create links in Spend Cloud between bank books and cash books. By linking one or more cash books to a bank ...
Client groups
When working with clients in the Spend Cloud, it is necessary to create client groups. A client group bundles a number of clients and helps manage the administration of client expenses as effectively as possible. Creating a client group To create a ...
Managing clients
Expenses by or on behalf of clients can easily be registered in the Spend Cloud. In the Cash & Card module, expenses can be booked on a client and, if desired, invoiced to the relevant client. In this way you manage a budget for a client with as few ...
Managing cash count units
When closing a period, in the case of using cash, a cash count may need to be done. In the menu Application Management / Cash & Cards / Cash Counting Units, you can create fields for other units such as vouchers, coin rolls, and safe cash, in ...
Adding a filter
By using filters, bank and card transactions can be automatically categorized. Through the application management / Cash & Card / Filters section, these filters can be created and applied. How does a filter work? When an entry is added to Spend ...
Adding a book
In Spend Cloud, every transaction is recorded in a book. Depending on the type of transaction you want to record, you can create different types of books in the 'Application Management / Cash & Card / Books menu. Adding a Book At the top of the Books ...
Linking a book to cost types and cost centres
In the "books" section (Application management / Cash & Card / Books), you can manage bank, cash, and card books and establish associations. A book needs to be linked with cost types, cost centres and optionally cost units. Transactions in the book ...
Charging cards
From the 'Charge' menu, you can fund your passbooks. You will also find all planned charge tasks here. This menu can be accessed under Cash & Card / Charge if it has been added to your permissions. The following information is applicable to users of ...
Advances
It is possible to set up advance payments for books where cash is registered. Enabling and Recording Advances The registration of advance payments can be enabled per book via Application Management / Cash & Cards / Books. Edit the book by clicking on ...
Import Cash & Card entries
On the import page of the Cash & Card module, you can import new bank and/or card transactions. Additionally, you will find an overview of all previously imported files. Hovering your mouse over a row will display the corresponding account numbers. ...
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