booking a cash difference

Some organizations deal with cash transactions. The cash is recorded in the Spend Cloud system in a cash book or a combined card book. Based on the income and expenses you enter, Spend Cloud keeps track of how much cash you have on hand. Many organizations also choose to have users perform a cash count at the end of a period. This cash count serves as an additional check on the cash balance.

Booking a Cash difference

It is possible that at the end of a period (which could be a week or a month), you discover that you have more or less cash on hand than what Spend Cloud indicates. In such cases, you record a cash difference. To do this, navigate to the book to which this difference applies and click 'Add entry' at the top:

You will then access a form where, depending on the settings, you can add different types of entries. Under 'Booking type,' select 'Record Cash Difference.' If you have less cash on hand than the (physical) book balance, choose 'Expense.' If you have more cash on hand than the balance indicates, select 'Income.' The amount you enter here will be subtracted from or added to the balance, depending on your choice.

When you enter a cash count and a difference is calculated, you can directly proceed to adding a cash difference entry from the count. In this case, you don't need to click 'Add entry' as described above.

• Related Articles

• Interim cash count

  Some organizations, in addition to cards, also handle cash transactions. If you, on behalf of your organization, deal with cash in Spend Cloud, you likely have access to a cash book and/or a combined card book. A cash book is used for registering ...

• Managing cash count units

  When closing a period, in the case of using cash, a cash count may need to be done. In the menu Application Management / Cash & Cards / Cash Counting Units, you can create fields for other units such as vouchers, coin rolls, and safe cash, in ...

• Configuration settings for Cash & Card

  In the menu section Configuration Settings / Cash & Card, you will find settings that apply to the Cash & Card module. Also, read this article for more information on configuration settings. Make sure you understand what each setting does before ...

• How does the Cash & Card module within the Spend Cloud work?

  Expenses made with cash, card transactions, and online payments are often small-scale and occasional expenditures that occur outside the scope of a Purchasing Department. Cash expenses are recorded in the cashbook, while card expenses are already ...

• Addressing Differences in bunq account and Spend Cloud Bankbook

  We have noticed discrepancies in some cases between the balance of the bunq account and the balance in the corresponding bankbook in the Spend Cloud environment. This article explains how these differences may arise, how to resolve them, and our ...