Interim cash count

Some organizations, in addition to cards, also handle cash transactions. If you, on behalf of your organization, deal with cash in Spend Cloud, you likely have access to a cash book and/or a combined card book. A cash book is used for registering cash transactions exclusively. In a combined card book, you'll find two columns: one for recording card transactions (made using a bunq card or a Spend Cloud Card) and another column for accounting for the cash you receive and spend.

Performing a Cash Count when closing a period

When working with cash, it's possible that a mandatory cash count needs to be conducted at the end of a period. This simply involves counting the physical cash you have on hand. Our software also automatically tracks the total cash in your possession. The cash count serves as an additional control measure.

At the top of the page, you can see the book's details, and at the bottom of the page, the cash balance is automatically displayed. To perform a cash count, you need to enter the amount of cash present for each denomination. It's possible that at the end of your count, you might find that the total of your physical count differs from the balance in the cash book. In such cases, you will see the "Discrepancy" value, indicating the cash difference. When you save the cash count, you are automatically required to record this cash difference. For more information on recording a cash difference, please refer to this article.

Conducting an Intermediate Cash Count

Depending on your settings, you may find a "Cash Count" button at the top of the booking overview. By clicking on it, you will access a form for entering your count. This form looks the same as the cash count described above, with the difference that it cannot be saved automatically.

Please note! The form serves as a tool for calculating your cash difference and is not automatically saved. To save your summary, you can generate a PDF and store it on your computer. You can do this by clicking the "Generate PDF" button at the top of the page.

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