Closing an administrative period
In the Spend Cloud, you can administratively close a period. This can be done once a period is closed in the financial package. When you also administratively close the period in the Spend Cloud, all exports are automatically posted to the next period.
This functionality is only available when you use a web service.
Closing a period administratively
You can close a period per administration in the section Application Management / General / Administrations.
By closing the administration, when exporting an invoice that falls within a closed period, an automatic proposal will be made to book it in the open period using period adjustment. The same applies to a period within the Cash & Cards module.
In the Cash & Cards module, this functionality only works if you are using monthly periods.
Example
In the financial package, period 9 has been closed. In the Spend Cloud, you can now administratively close period 9 as well. The Spend Cloud will then automatically propose invoices or bookings that fall in period 9 or earlier. As a result, invoices or bookings in the export will be exported to period 10. This is how it looks when exporting:
Recently, 'Automatic period allocation' is set to no by default when the period is closed within the administration. Functionally, nothing has changed with exporting; however, it now always shows that older periods will be adjusted, regardless of whether the selected invoices contain an older period or not.
The administrative period closure function within the Spend Cloud will not have any impact on the content of new invoices or the review process of existing invoices or booking periods. It will only display a notification within the system that the invoice falls within a closed period. No notification is given in the Cash & Cards module.
If a period has been closed in the Spend Cloud but is not yet closed in the financial package, you can always administratively reopen the period.
Closing a book period within Cash & Card
Closing a book period can only be done in the Cash & Card / Entries section. This action can be performed by the employee linked to the book, provided they have the rights to close the period. Want to know how an administrator or financial administration staff member can close a book period? Then read the following article: Closing the period of a book as an administrator.