PDF order settings
In the administration settings, you can customize several preferences for the PDF order. You can adjust these settings by going to Application Management / General / Administrations and editing the administration using the pencil icon. Under the section 'Order PDF settings,' you can then customize the following settings:
- Preferred invoice method
- We strongly encourage to only allow digital invoicing, to prevent suppliers to send paper invoices. Do you still wish to put a postal address on the order? Then set this setting on 'both' and fill in a postal address in the settings above these. If you are unable to select the desired postal address then you have to add it first via the Application management / Procurement / Delivery addresses menu.
- Invoice e-mail address (mandatory field)
- Phone number (Procurement department)
- Email address procurement department (mandatory field)
- Logo for purchase order*
- Center-align text on PDF order
- Data on PDF order > choose between details of the order requester or organizational details
*For the Logo for the purchase order, it's recommended to upload a .jpg file, as it's often processed most elegantly.
You can also adjust additional settings related to the PDF purchase order within the administration. To do this, go to Application Management / General / Administrations. The only difference is that you'll open the administration using the magnifying glass icon. At the bottom of the administration, you'll see the Translations section. There, you can fill in or supplement the following:
By default, the subject of the email for a PDF purchase order includes the name of the organization and the corresponding order number sent to the supplier. Anything you add additionally in the Subject Email line will be appended after the order number.
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