Deleting data within Invoice Processing
Within the Spend Cloud, we process a lot of data. In principle, we do not delete data unless requested. Users can delete emails themselves using the housekeeping functionality within the Spend Cloud. This is currently the only place where customers can clean up data themselves.
We have received requests from customers multiple times asking if we can also clean up other data, for example, data that has been stored in the Spend Cloud for longer than 7 years. This is the retention period commonly used for invoices. We have conducted research on this and as a result, it is now possible to request a cleanup for invoice processing.
Once you have filled out the form above, a support call will be created. This support call will not receive the highest priority, but will be addressed nonetheless. You will receive a notification once the data cleanup has been completed. Deleting this data has benefits in terms of sustainability.
We will need less storage and therefore less server capacity at Google.
In the future we will also expand this functionality for the other modules.
Related Articles
Data retention
Due to GDPR regulations, we are not allowed to retain collected data longer than necessary. To comply with these regulations, you can now define retention periods for specific data in Spend Cloud. In this article, we will explain step by step how to ...
Delete data from the Spend Cloud (GDPR)
It is now known to everyone that you cannot store data and personal data indefinitely. After the data has served its legitimate purpose, it must be deleted. This can be read in article 5.1. of the GDPR. In this article we will tell you how the Spend ...
Closing an administrative period
In the Spend Cloud, you can administratively close a period. This can be done once a period is closed in the financial package. When you also administratively close the period in the Spend Cloud, all exports are automatically posted to the next ...
Encoding options per employee
In the optional menu Application Management / General / Coding Options, you'll find an overview of employees who have the rights to code purchase orders and/or externally code invoices in the Invoice Processing module. In this menu, you can link ...
Permissions and roles within the Spend Cloud
During the implementation process of Spend Cloud, an organizational structure is established. You can find this structure under Application Management / Organization / Structure. The structure serves as the foundation for the operation of Spend Cloud ...