Releasenotes April 2025
Cash & Card Module
We have implemented various optimisations within the Cash & Card module to enhance user convenience. Here’s an overview of the key updates:
- Best practice settings for new cards: When requesting a physical Spend Cloud Card, the recommended settings are now applied automatically, including:
- All countries are selected by default
- A daily limit of €2,500
- Online payments enabled by default
- Clearer export of card management: When exporting the card management menu to Excel, the layout now exactly matches the in-app display. No more duplicate columns—making it quicker and easier to check configurations.
- Smart notifications for period closures: Only authorized employees will now receive a notification when a period is closed. This prevents unnecessary emails.
Whether you choose your physical card or your digital wallet, Spend Cloud ensures you always pay flexibly, safely, and reliably.
Discover the benefits of Apple Pay and Google Pay
Did you know that payments via Apple Pay and Google Pay are up to three times less likely to be declined compared to physical card payments? In addition to ease of use, these digital payment methods provide a faster and smoother payment experience.
Key benefits:
- No PIN required – Pay quickly and securely, regardless of the amount. You’re always ready to check out.
- Fewer declined transactions – Digital payments are not subject to the (contactless) limits of your physical card, making payments even more user-friendly.
- Better compatibility with payment terminals – When using your physical card in a digital wallet, Maestro is automatically added to the Wallet. This prevents unnecessary switching between Maestro and Mastercard, making payments more efficient.
Whether you choose your physical card or your digital wallet, Spend Cloud ensures you always pay flexibly, safely, and reliably.
New role: The Card Manager
With the introduction of the Card Manager, managing cards within Kas & Pas becomes even more flexible and transparent. The new "Card Manager" role replaces the previous term "cardholder." Card Managers can now view all cards linked to their bookings and perform actions depending on their permissions.
Is the Card Manager function disabled? In that case, users can only manage cards for which they are personally responsible as the owner. This means:
- You can only view your own cards
- You don’t need to be a Card Manager to manage your own card
Want to learn more? Check out this DIRK article to read more about the different role profiles within Kas & Pas. With this update, your organization gains better control over card management and a clearer role distribution.
Spend Cloud App
Improved communication in the app for online payments
To make the online payment process even smoother and reduce the number of failed transactions, we continuously implement improvements. With this update, it is now immediately clear when online payments are disabled. Previously, this information was missing, which could lead to unexpected payment failures. From now on, you will receive a clear notification in the app whenever online payments are turned off and this results in a declined transaction.
What has improved?
- Clear warning when online payments are disabled
- Targeted feedback on failed transactions
- Easy self-resolution for a seamless payment experience
This provides more clarity and helps prevent frustration from failed payments.See the example below: on the right, you see the old situation; on the left, the new one.
Seamless Email Integration in the Spend Cloud App
From now on, emails received on your phone will automatically open in the Spend Cloud App (provided the app is installed). This allows you to take immediate action, such as reviewing expense claims, invoices, and purchase requests. Previously, this feature was only available for Cash & Card, but it is now also available for Invoice Processing and Procurement.
Invoice Processing Module
Improved Insights into XML field structures
All changes to the XML structure are now automatically tracked, allowing you to review modifications at any time. Additionally, each invoice clearly displays the applied field structure, making the management and verification of XML invoices much more straightforward and transparent.
Enhancements in invoice encoding
We’ve introduced improvements to simplify invoice coding within the Invoice Processing module. These updates have been successfully tested by a pilot group and will be available in all environments starting April 7, 2025. This ensures a faster, more organized workflow with a reduced risk of errors.
Warning for mismatched bank accounts
If the bank account on an invoice does not match the selected creditor’s account, a light yellow warning will now automatically appear beneath the input field. This allows you to easily verify the details and prevent errors.
Suggestions for matching bank accounts
If a creditor is not immediately recognized but the bank account matches an existing creditor, we provide a suggestion for the most likely match. This helps you quickly select the correct creditor and eliminates unnecessary searching.
Contract Management Module
Active contracts now shown by default in the archive
The archive in the Contract Management module now displays only active contracts by default, giving you a clear overview of all currently relevant agreements at a glance. Want to view terminated or expired contracts as well? Simply search by status and adjust the selection. This improvement makes the contract archive more organized and user-friendly.
Accompanying email visibility
Just like in Invoice Processing, you can now view the accompanying email for contracts processed via the mailbox. This provides immediate insight into all related communications, ensuring greater transparency and improved traceability within Contract Management.
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