Configuration settings for Cash & Card

In the menu section Configuration Settings / Cash & Card, you will find settings that apply to the Cash & Card module. Also, read this article for more information on configuration settings.

Make sure you understand what each setting does before making any changes. During the implementation of your Spend Cloud environment, you can always contact your Visma | ProActive Consultant for advice. If a module is already implemented, you can reach out to our support department for assistance.

Once you have made changes to a setting and clicked on "Save," you will need to log out and log back in to activate the changes. You do this by clicking on your name in the top right of the Spend Cloud, next you click on logout in the menu. When you log in again, the changes will be visible in your Spend Cloud environment. This also applicable for other users.

The configuration settings you can currently edit for Cash & Card are:

043 - Future Bookings

By enabling these settings, you allow users to create bookings for the future. This only applies to cash bookings.

062 - VAT Code Name

With this setting, you indicate whether the name of the VAT code should be visible in overviews.

006 - Cash Count Download

This allows you to download the cash count as a PDF file.

028 - Disbursement Booking Download

When making a disbursement booking from one cashbook to another, you can indicate here whether it's possible to download the booking as a PDF.

088 - Balance Report

In the Reporting menu, you can create a report for a specific cost center with this setting.

007 - Bookings Download

After closing a cash period, you can use this setting to determine whether it should be possible to download this as a PDF.

111 - Font Size

Specify the font size of the text in the downloads.

122 - Attachments for Bookings

With this setting, you can enable the option to add an attachment to a booking.

125 - Cost Center Available for Counter Account Transactions

If this setting is enabled, you can add a cost center to a booking for counter account transactions in the export file. This setting can only be enabled if a counter account is set per booking.

030, 040, 045, 058, 060 - Bank Import

These settings allow you to import bank transactions and specify the conditions for this import.

067 - Cash Import

This setting allows you to import cash transactions.

137 - Language Setting for Cards

082 - Number of Days for Charging

Here you can specify the maximum number of days in advance for charging the cards.

129 - Card Charging

With this setting, you can indicate how the cards are charged. For bunq and adyen cards, the automatic option will be selected by default.

013, 133, and 123 - Budgets

Here you can specify whether you want to work with a budget for the Cash & Cards module. A budget overview will then be available in the Reporting menu.

Spend Cloud Expense: combining Cash & Card and Expense Claims

Spend Cloud Expense combines smart debit cards for employees with a user-friendly, digital expense claimd process for exceptions. Debit cards when it's possible, claiming expenses if there's no other way. This provides employees with a user-friendly experience, whilst Finance has controle over all expense processes. Discover Spend Cloud Expense and say goodbye to error-prone and labour intensive expense claims processes. 

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