Releasenotes December 2025

Releasenotes December 2025

Spend Cloud end-of-year tips

Spend Cloud Tip 1 - Automatic email processing

The end of the year is in sight. Invoices that arrive in December but relate to January may be assigned the wrong financial year if processed automatically. Our tip: temporarily disable the automatic processing of emails. This prevents entry numbers from being unintentionally assigned to the wrong year.

How do I set this temporarily?
  1. Navigate to Application Management / Invoice Processing / Mailbox.
  2. Check all rules with the type ‘Automatic processing’.
  3. Click ‘Deactivate multiple’ at the top.
  4. Turn automatic processing back on in January in the same way using the ‘Activate multiple’ button.
  5. You can find the deactivated rules by changing the view to ‘Passive’.

You can find more end-of-year tips regarding entry numbers, contracts, and account audits in this DIRK article.

Spend Cloud Tip 2 - Switching to another financial package

Is your organization planning to switch to a different financial package early next year? This will also have consequences for the setup of your Spend Cloud environment. Contact your Visma | ProActive account manager as soon as possible to discuss what is needed and what the possibilities are. Read more information about this in this DIRK article.

Spend Cloud Tip 3 - Support during organizational changes

Are major changes planned within your organization for the coming year, resulting in a restructuring of roles, structure, or the approval matrix? Consider hiring a consultant who can professionally support you in this process. Read more about what activities to think of and how to hire a consultant in
this DIRK article.

Application Management

Pre-announcement of the ‘Success Center’ in the Spend Cloud

Starting from the first quarter of the new year, we are introducing a new, central place in the Spend Cloud: the Success Center. This central hub helps you gain faster access to important information and make optimal use of the Spend Cloud.

What will you find in the Success Center?
  1. Contact information for your customer success manager and account manager.
  2. The release notes of the month (view the November 2025 release notes here).
  3. Invitations for thematic and release webinars.
What can you expect soon?
We continue to develop the Success Center. Think of:
  1. Dashboards with insights into your use of the Spend Cloud.
  2. Tips to further optimize processes.
  3. Personalized recommendations based on your behavior.
Availability
We expect the Success Center to become visible in the Spend Cloud in the first quarter of the new year. You will receive an update from us as soon as it is available.

Cash & Card Module

Attachments now exported to Visma.net Financials

It’s now possible to include attachments from Cash & Card transactions in the export to Visma.net Financials. Previously, these attachments weren’t transferred, but thanks to recent updates in Visma.net and the Spend Cloud, this functionality is now fully supported.

What does this mean for you?
  1. Receipts and other attachments are now exported in Visma.net (based on your configuration settings).
  2. You gain better insight into each transaction.
  3. Less manual effort is needed to add or verify documents.
This improvement applies to all customers exporting Cash & Card data to Visma.net Financial.
Info
Note: This option is currently not available for other financial packages, and there are no plans to expand it at this time.

Module Invoice Processing

Processing XML invoices

In May 2025, we implemented an important change regarding the processing of XML invoices. We would like to highlight this again, as this improvement delivers significant time savings and less manual work. Since May 26, 2025, it is no longer possible to ignore XML invoices in the Mailbox, provided a correct field mapping is available. As a result, XML invoices are read more accurately, costing fewer manual actions.

Do you have an XML invoice without available field mapping or with a deviating structure? Then the PDF version remains processable as usual – so you won't miss any invoices. You benefit from:
  1. Reading of general invoice data such as the creditor, invoice date, and amounts.
  2. The possibility to read extra data such as order and cost center numbers. Contact your supplier to discuss the possibilities.
  3. Less chance of errors.
  4. Faster payment.
  5. Time savings for you and your colleagues. Based on available data, we see a significant time difference: XML invoices are processed on average 60 seconds faster than PDF invoices.
Want to know more?
  1. Read everything about XML invoices in this DIRK article.
  2. Read in this DIRK article if your XML invoices are being recognized correctly.

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