For declarants
Where can I find my expense claims?
In the 'Archive' menu section, accessible through Expense claim / Archive, you can view a comprehensive overview of the expense claims you've created (grouped by period). Using the selection options on the left, you can generate various reports of ...
Sending expense claims
Created expense claimss still need to be submitted for assessment by an employee before they can be paid out if approved. You can send an expense immediately after creating it by choosing 'Save and Send.' Depending on the guidelines within your ...
Copy or delete an expense claim
If you make the same business trip several times per period or want to declare a lunch, you can copy the claims you have created. You do this by swiping the expense claim to the right. A new expense claimis then created based on the swiped expense ...
Adding and sending an expense claim in the app
Upon logging into the Spend Cloud app, you will land on your personal Dashboard. In this overview, you can quickly access a new expense claim and view your most recently created claims. If your organization also uses other modules, there can be ...
Favourite expense claims (for frequenty adding the same expense claim)
In the 'Favorites' menu section, you'll find an overview of the expense claims you've marked as favorites. Favorited expense claims can be useful when you need to submit the same expenses multiple times. If this overview is empty, it means you ...
Adding Addresses
In the Expense claim module, administrators can add Standard Addresses, which employees can then select when creating an expense claim. Adding an Address When creating a mileage expense claim, you need to provide a starting and ending address. Based ...
Creating travel expense claims
Click ‘Add’ at the top of the Expense claim overview to create a new expense claim period. If you have already created an expense claim and would like to add another expense claim for the same period (month), click on the line in the overview to add ...
Creating a new expense claim
In the 'Expenses' menu under 'Expense Claims', you'll find an overview of your created expense claims that are either pending submission or under review by a colleague. You can also add new expense claims from here. Expense claims can also be ...
The expense claim archive
In the Archive menu, accessible via Claims / Archive, you will see a comprehensive overview of all created claims. Of course, it's possible that you have limited rights and cannot view all users' claims. As an administrator, however, you will be able ...
Popular Articles
How can I receive XML invoices in the Spend Cloud?
The (design) objective of XML is simplicity, uniformity and usability. In order for these invoices to be read by all computers worldwide, certain rules have been laid down on how an XML invoice must be constructed. This set of standard rules ...
Hi I’m DIRK, your knowledge navigator
Hello and welcome! As of June 10th, the Spend Cloud Portal has a new name: DIRK. You might be wondering, "Who is Dirk, and why is everything named after him?" Well, we’re excited to share the story behind this change. This change was done in honour ...
July release 2020
New in Spend Cloud web Module Invoice Processing Filter on search fields 'employee' We have created a new filter setting that allows filtering based on a User's Organisational Unit (OU). For example, a user who wants to filter for an employee in the ...
Top menu (blue bar)
The blue bar at the top of the screen is called the 'Top menu'. By clicking on the Spend Cloud logo, you can return to the dashboard from any page. If your organisation has several sets of administrative records, you can indicate a preferred set in ...
Dashboard widgets
There are several widgets on the dashboard. You can drag these widgets across the screen by clicking on the title bar, holding down the mouse, dragging the widget to where you want it, and releasing the mouse. Messages This widget shows ...